Part Time Administrative Assistant

Tulsa, OK

Posted: 07/14/2023 Job Category: Administrative & Customer Service Pay Rate: $17-$20

Job Description

We are currently seeking an Administrative Assistant for a local HVAC company based in Tulsa, Oklahoma, dedicated to providing exceptional heating, ventilation, and air conditioning services. With a small office environment, we are looking for the right individual to join their team and assist with various administrative tasks. They offer a family-oriented and laid-back culture, providing flexibility and understanding for work-life balance.

The Administrative Assistant will initially work part-time, approximately (25-30) hours per week, with the potential to evolve into a full-time position in the future. This role is vital in supporting the owner by taking on administrative responsibilities, ensuring smooth office operations, and contributing to the growth of the company.

Hours: Flexible hours between 8:00a - 4:30p, Monday - Friday - part-time expecting (25-30) hours per week initially.
Pay: $17 - 20/hr

  • Answering Phones: Serve as the first point of contact for clients, providing excellent customer service by answering inquiries, scheduling appointments, and addressing general concerns.
  • Payment Handling: Manage payment transactions, process invoices, and maintain accurate records of financial transactions.
  • Clerical Tasks: Perform various administrative duties, including data entry, filing, document management, and maintaining office supplies.
  • Ownership and Value Addition: Take ownership of the role, actively contribute innovative ideas, and go beyond regular duties to add value to the owner and the organization.
  • Scheduling and Dispatch: Assist with coordinating and scheduling appointments for technicians, ensuring efficient use of resources and timely service delivery.
  • AP/AR Functions: Support accounts payable and accounts receivable processes, including invoice reconciliation, vendor communication, and payment processing.
  • Process Improvement: Identify opportunities for streamlining administrative processes and implementing efficient systems to enhance office productivity

Job Requirements


  • Previous Administrative Experience: Prior experience in an administrative role is preferred, demonstrating proficiency in handling various tasks and responsibilities.
  • Strong Communication Skills: Excellent verbal and written communication skills to interact professionally with clients, colleagues, and vendors.
  • Organizational Skills: Ability to prioritize tasks, manage time effectively, and maintain attention to detail in a fast-paced work environment.
  • Tech-savviness: Proficiency in using standard office software, such as Microsoft Office Suite, email clients, and basic knowledge of accounting software.
  • Customer Service Orientation: Dedication to providing outstanding customer service and maintaining a positive and professional demeanor.
  • Flexibility: Willingness to adapt to changing priorities, take on additional responsibilities, and work collaboratively with the team.
  • Confidentiality: Ability to handle sensitive information with discretion and maintain a high level of confidentiality.

We offer a competitive hourly rate and a supportive work environment that values work-life balance and personal commitments. If you are a motivated individual seeking an opportunity to contribute to a reputable HVAC company while enjoying a flexible work schedule, we encourage you to apply.

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