Office Manager
Job Description
We are seeking a detail-oriented and proactive Office Manager to join our client’s growing team! This role is perfect for someone who enjoys wearing many hats, keeping operations organized, and helping a business run smoothly day to day.
The Office Manager will oversee administrative duties, scheduling, customer communication, and billing, while also supporting the owner and field team. This is a hands-on role with room for growth and increased responsibility over time.
Key Responsibilities
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Answer phones, respond to emails and texts, and communicate effectively with clients.
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Manage daily and weekly schedules for the team, ensuring smooth coordination.
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Create and send proposals, invoices, and client communications.
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Handle billing, track payments, and manage bookkeeping using QuickBooks.
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Order materials, supplies, and equipment as needed.
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Assist with general administrative duties such as mail handling and post office runs.
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Support marketing efforts, including posting and managing updates on Facebook.
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Provide leadership and serve as the communication link between the owner and staff.
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Occasionally run local errands
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Maintain accurate records and ensure organized digital and paper files.
Job Requirements
Qualifications
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Proven experience in office management, administrative support, or similar role.
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Strong working knowledge of QuickBooks, Microsoft Word, and Excel.
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Excellent organizational, multitasking, and communication skills.
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Leadership qualities — able to take initiative, manage priorities, and support a growing team.
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Comfortable using technology, including email, phone apps, and social media (especially Facebook).
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Reliable transportation and valid driver’s license.
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Flexibility to work in-office, remotely, or a combination of both as needed.