Office Coordinator

Tulsa, OK

Posted: 03/21/2025 Job Category: Administrative & Customer Service Pay Rate: $18-$21

Job Description

Our client, a leading provider of construction site services, including security fencing, storage containers, and waste management, is seeking an Office Coordinator to join their team. The ideal candidate will have experience in a small to mid-size business, preferably within construction, trades, or waste management industries.

Pay: $18 - $21/hour (DOE)
Hours: 40 hours/week | Monday-Friday, 8:30 AM – 5:00 PM
Benefits: Excellent benefits package following waiting period

Position Overview:
The Office Coordinator is responsible for ensuring efficient office operations through customer service, service request management, and administrative support to the Senior Project Manager. This is an in-office role that requires strong organizational skills, attention to detail, and proficiency in Google Workspace.

Key Responsibilities:
  • Customer Service & Phone Management: Handle all incoming calls, manage service requests, and provide prompt, professional customer support via phone, email, and text.

  • Service Request Processing: Log service requests, coordinate scheduling with vendors, and maintain accurate records.

  • Administrative Support: Assist the Senior Project Manager with project organization, reporting, and records management.

  • Vendor Coordination: Communicate with vendors, confirm service schedules, and update vendor records.

  • Technology & Data Management: Use Google Sheets, Docs, Drive, and Gmail for documentation and communication.

  • End-of-Day Reporting: Log updates in Salesforce and Airtable, and provide team updates via Slack.

Job Requirements

Qualifications:
  • Experience as an office coordinator or similar role (construction/trades/waste management experience is a plus)

  • Proficiency in Google Workspace (Sheets, Docs, Drive, Gmail)

  • Strong customer service experience with high call volumes

  • Excellent written and verbal communication skills

  • Highly organized and detail-oriented

This is a fantastic opportunity to join a growing company with a strong reputation in the construction services industry. If you are ready to bring your administrative and customer service skills to a dynamic team, we encourage you to apply!
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About Tulsa, OK

Join us in exploring exciting job opportunities in the vibrant area surrounding Tulsa, Oklahoma! Known for its rich cultural heritage, thriving arts scene, and endless outdoor adventures, Tulsa offers a perfect blend of work and play. With iconic landmarks like the BOK Center, Philbrook Museum of Art, and the Gathering Place, as well as unique cuisine ranging from barbecue to gourmet food trucks, this region truly has something for everyone. Cheer for the Tulsa Drillers baseball team at ONEOK Field, immerse yourself in a performance at the Tulsa Performing Arts Center, or enjoy a leisurely day at Woodward Park. Discover why Tulsa is not just a place to work but a place to grow and thrive in your career!