Office Assistant / Vendor Management

Tulsa, OK

Posted: 03/12/2024 Job Category: Administrative & Customer Service Pay Rate: $18-$20/hr

Job Description

We are currently looking to fill an Office Assistant position with a company in Tulsa specializing in providing construction site services such as dumpsters, portable toilets, temporary fencing, and secure storage.

The Office Assistant is responsible for managing office communications, processing customer orders, providing administrative support, and overseeing office maintenance and supplies. This role entails handling calls and messages, coordinating with vendors, maintaining records, and ensuring the office runs smoothly. They serve as a key point of contact and support internal team communication, contributing to the overall efficiency of the company.

Hours: 7:30am-4pm

Pay: $18-$20/hr

Benefits:

- Health Care
- Retirement/401K
- PTO
- Employee Gym On Site
- Self-Pay Dental and Vision 
- Office Snacks and Drinks 

Key Responsibilities:


Communication Management:

  • Handle incoming calls and messages promptly and professionally.
  • Support internal team communication by facilitating meetings and distributing information.

Order Processing and Coordination:

  • Process customer orders accurately and efficiently.
  • Coordinate with vendors to send orders and maintain positive relationships.
  • Keep track of customer orders and provide updates as needed.

Administrative Support:

  • Perform data entry tasks, maintain accurate records, and utilize digital tools effectively.
  • Oversee minor administrative tasks such as filing, scanning, and organizing documents.

Office Maintenance and Supplies Management:

  • Maintain office supplies and kitchen inventory, ensuring items are stocked and organized.
  • Take initiative to keep the office environment organized and efficient, ensuring everything is running smoothly.

Job Requirements

Required Experience:

  • Proven experience in an administrative or office support role.
  • Excellent communication skills, both verbal and written, with a strong customer service orientation.
  • Proficiency in Microsoft Office Suite and other digital tools for data entry and record keeping.
  • Highly organized with strong attention to detail and the ability to multitask effectively.
  • Friendly and approachable demeanor with a professional attitude.
  • Ability to work independently with minimal supervision and collaborate effectively in a team environment.
  • Flexibility to adapt to changing priorities and willingness to take on new tasks as needed.
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