Front Desk Coordinator / Administrative Assistant

Tulsa, OK

Posted: 01/05/2023 Job Category: Administrative & Customer Service Pay Rate: $16-$18/hr

Job Description

We are currently looking to fill a Front Desk Coordinator / Administrative Assistant position with a local Payroll company.

Ideal candidate will be customer centric, tech savvy, have high attention to detail, and thrive in a fast paced environment.

Hours: Monday-Friday 8a-5p

Pay: $16-$18/hr

Essential Functions:

  • Cover the front desk and greet visitors
  • Answering phones, screening and directing calls, assisting clients with their questions when able
  • Assist with payroll processing
  • Supplies management, order supplies and research new deals or suppliers
  • Administrative tasks such as filing, data entry, etc
  • New Hire Reporting
  • Client support (generating reports, helping with employee portal registration, resetting passwords, etc)
  • Packing payrolls
  • Courier coordination
  • Office organization
  • Special Projects

Job Requirements

Required Skills:

Should possess fantastic customer service, communication, and interpersonal skills. Must be highly organized with exceptional critical thinking skills.

  • Must have 3-5 years previous experience in a customer facing support role
  • Experience with technical aspects of Web-based or Enterprise software solutions
  • Proficiency with Microsoft Office programs and demonstrated ability to learn other application programs as needed
  • Strong time management, organizational and facilitation skills with experience handling multiple task/activities in an efficient and timely manner
  • Demonstrates effective business communication skills to facilitate high service value and service recovery with clients
  • Ability to work independently
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