Executive Assistant
Job Description
We are seeking a bright, personable, and mission-driven Executive Assistant to support senior leadership at a well-established nonprofit organization. This individual will be a key member of the administrative team and will contribute to the organization’s mission by ensuring seamless operations, delivering exceptional internal and external service, and supporting community-focused initiatives.
The ideal candidate is professional, eager to learn, detail-oriented, and committed to confidentiality. This role requires someone who enjoys structure, process, and creating an excellent experience for staff, guests, and community partners. Attendance and reliability are essential, as this position directly supports Executive leadership.
Schedule: Monday–Friday, 8:30 a.m.–5:00 p.m. (Evenings and weekends required for special events)
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Provide administrative support to the President/CEO, Vice Presidents, and staff members
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Perform general office duties including filing, inventory management, ordering supplies, and distributing mail
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Troubleshoot basic issues with office technology such as computers, phones, and copiers
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Serve as the central point of contact for office supply, sanitation, and technology vendors
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Welcome and assist office visitors; answer and direct incoming calls
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Create staff schedules for seasonal events
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Perform light accounting tasks such as credit card reconciliation, basic reporting, and tracking expenses
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Assist with payroll, employee documentation, benefit coordination, onboarding, and offboarding
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Support maintenance of the CRM and ticketing systems
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Prepare materials for Board and Committee meetings and distribute necessary documents
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Attend Board and Committee meetings and accurately record minutes
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Maintain an organized and clean administrative space, kitchen, and shared areas
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Coordinate food, setup, and logistics for meetings
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Assist with special programs and community events, including evenings and weekends as needed
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Complete special projects and additional tasks as assigned
Job Requirements
Qualifications
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Previous administrative experience, preferably supporting executives or senior leadership
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Strong proficiency in Microsoft Excel, including formulas and conditional formatting
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Working knowledge of Microsoft Office and Windows-based systems
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Experience with basic accounting, payroll, or HR support is a plus
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Valid driver’s license and reliable transportation
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Excellent written and verbal communication skills
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Highly organized with strong attention to detail
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Ability to take initiative, work independently, and manage multiple priorities
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Approachable, positive, and professional demeanor
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High level of confidentiality, discretion, and integrity
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Comfortable working in an open-concept office environment
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Passion for community impact and supporting organizational mission