Controller

We have a reputable manufacturing company in Tulsa seeking an experienced Controller to join their team! The Controller conducts a wide range of executive activities to ensure the integrity, leadership, reputation, solvency, continuity, vision and future of the business. This position is responsible for all aspects of financial reporting, general ledger activity, accounts payable, accounts receivable, payroll, fixed asset management, and balance sheet control. In addition, the controller directs and maintains an accounting system that properly reflects the financial position of the company while ensuring that accounting activities are in accordance with established legal, regulatory, and company procedures. Assigns, directs, and appraises accounting staff.

The ideal candidate has proven leadership experience, excellent communication and multitasking skills, a positive attitude, and a strong work ethic. Employees will assist with highly confidential and sensitive information and must observe confidentiality of all matters. Independent judgment is required to plan, prioritize, and organize a diversified workload.

Schedule: 8:00a - 5:00p, Monday through Friday

 

Pay: $55 - $65K

 

Benefits: Once permanent - Medical, Dental, Vision, FSA, 401k, PTO / Holidays, EAP

General Accounting
Plan, develop and implement effective accounting strategies, policies, and procedures.
Develop and support the company’s strategic plans, fiscal policies, and activities.
Safeguards that policies are in accordance with evolving regulations, legal requirements, and industry trends.
Provide comprehensive financial information to the Owner and Operations Director by compiling and analyzing relevant and actionable data to ensure fiscal health.
Supervises the development and implementation of financial information and control systems, including general ledger, budgeting, cost allocation and other subsystems.
Works to implement and update systems including HR/payroll, fixed asset management, expense management, cash management, etc.

Prepare, maintain and report internal and external financial records and analyses.
Prepare daily, monthly, annual, and other periodic financial statements and reports. Ensures that external document submissions and filings are accurate and timely.
Performs closing process including account reconciliation and calculates accruals as needed.
Assists external CPA for annual review and tax filing, ensures that accounting records follow all government regulations.
Completes reports and analyses of departmental and company operations as requested by Operations Director or Owner. Conducts cost analysis, ratio and trend analysis, and other competitive examinations as appropriate.
Completes financial analysis of company cash flow, investment strategies, banking relationships, debt management, etc. Develops and implements improvements as appropriate.

Oversee daily operations and performs administrative functions for the accounting department and other departments.
Monitor cash flow and accounts receivable aging, working with team members to proactively pursue overdue accounts. Initiate lien process if warranted.
Performs credit worthiness evaluations on clients and potential clients.
Establish and maintain effective communication and coordination with company personnel, vendors, outside auditors and regulators, and professional trade groups.
Attends and participates in meetings and committees as appropriate.
Reviews and approves general ledger postings, vendor payments, and AR write-offs.
Monitor and manage company credit card accounts.

Acts as liaison to the company banker, attorney, insurance company, bonding agency, to seek their professional counsel.
Manage accounting and administrative staff, including recruiting, training, coaching and discipline.
Performs credit worthiness evaluations on clients and potential clients.
Reviews and procures business insurance and surety programs.
Advising the Owner and other stakeholders on corporate fiscal trends, legal issues, and other financial matters impacting the business.
Coordinates the cost-effective acquisition and utilization of the company vehicle fleet and equipment as it relates to purchases, leases, repairs and related activities.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; and participating in professional organizations.

Job Costing
Manage job cost reporting and analysis.
Evaluate and calculate work in progress.
Monitor job budgets and billings.
Coordinate subcontractor/vendor contracts and disbursements.
Review bid actions, procurement actions, and make recommendations to the Estimating Team and Owner.
Oversee the monthly job cost report process with the Owner and project managers for use in creating and updating contract schedules and updated work in progress reports for internal and external use

HR / Payroll
Accurately process weekly and biweekly payroll
Coordinates garnishment and tax reporting requirements to include filing federal, state and payroll tax returns. Oversees the preparation and filing of payroll taxes, and tracks and reports fringe benefit tax data.
Manages and coordinates all employee benefit programs to insure their continued applicability and cost effectiveness.
Monitor employee receivables.
Assist in the development, implementation, and administration of the 401(k) plan and other employee benefits.
Compliance with certified payroll reporting, Davis Bacon, prevailing wage
Coordinates with management for recruiting, performance appraisal, training, and development
Paid time off policy management.
Supervises property, auto and workers compensation claims.

Competencies
Commitment to excellence and quality
Ability to set a positive example for other employees.
Communicate proficiently with supervisors, peers, or subordinates.
High level of active listening skills, giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
English reading comprehension, understanding English written sentences and paragraphs in work related documents.
Assess problems and find solutions.
Strong organizational skills, ability to multi-task and detail oriented.
Strong collaboration skills, team player.
Highly motivated and professional with a strong work ethic.
Ability to learn new software and perform accurate data entry.
Flexibility in schedule and responsibilities.
Utilize intermediate mathematical concepts.

 

Supervisory Responsibility
This position supervises the administrative department including assisting with performance reviews, corrective action, of individual and corrective actions with the assistance and guidance of Human Resources and/or Owner.

 

Required Education and Experience
Bachelor’s Degree in Business, Finance or Accounting Major or (5) years accounting or financial management experience
Advanced supervisory and leadership skills
Knowledge of office management systems and procedures
Proficiency in MS Office with intermediate Excel skills
Experienced with P&Ls by department, balance sheet reconciliations, AP, AR, job costing, billing processes, payroll including Davis Bacon & Related Acts, GL postings and control, inventory control/management
Understanding of construction or project accounting

Preferred Education and Experience
A CPA designation or advanced degree in business (MBA).
At least three years of experience as controller or treasurer of an HVAC-R contracting business or similar industry (construction)

An in-depth understanding of the federal and state fiscal laws and economic trends in the HVACR contracting industry
Experience with contract review
Experience in evaluating bids in the HVACR contracting or building-related industry
Prior office experience with General or Trade Contractor
Advanced computer skills and troubleshooting light IT issues

Work Environment
This job operates in a clerical office setting. This role requires the ability to sit for long periods of time. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely a sedentary role; however, some filing is required. This would require the ability to lift up to 25 lbs., open filing cabinets and bend, twist or stand as necessary. The employee is frequently required to walk; use hands to finger, handle or feel; and reach with hands and arms below desk height and above shoulder height.