Business Administrative Manager
Job Description
We are seeking a dedicated and experienced Business Administrative Manager to work closely with the owner of a thriving overhead door company.
This role is critical in ensuring the smooth day-to-day operation of the company and will involve managing administrative functions, supporting field workers, and stepping in where needed. The ideal candidate will possess strong business acumen, experience in managing workers, and a deep understanding of bookkeeping, accounting, and budgeting principles.
Hours: 7a-4:30p
Pay: $50,000
Key Responsibilities:
1. Administrative Management:
- Oversee and manage the daily administrative functions of the business, including scheduling, client communications, and resource allocation.
- Work closely with the Director of Operations to ensure that field workers are adequately supported and that all projects are on track.
2. Employee Supervision:
- Manage and supervise a team of 15 to 20 workers, ensuring that they are motivated, productive, and adhering to company standards.
- Handle employee scheduling, performance evaluations, and conflict resolution as needed.
3. Financial Management:
- Maintain accurate bookkeeping and accounting records, ensuring compliance with financial regulations.
- Prepare budgets, monitor expenditures, and analyze financial reports to identify areas for cost savings and efficiency improvements.
- Assist in payroll management and ensure that all financial obligations are met on time.
4. Operational Support:
- Be prepared to step in and assist with various tasks, whether administrative or operational, to ensure the business runs smoothly.
- Collaborate with the owner and Director of Operations to develop and implement strategies that improve operational efficiency and business growth.
5. Decision-Making and Problem-Solving:
- Make informed decisions in the absence of the owner, ensuring that the business continues to operate effectively.
- Proactively identify potential issues and implement solutions to mitigate risks and challenges.
6. Communication:
- Maintain clear and effective communication with the owner, employees, clients, and vendors.
- Ensure that all stakeholders are kept informed of progress, changes, and any issues that may arise.
7. Business Growth and Strategy:
- Assist in developing and executing business strategies that align with the company's goals and vision.
- Identify opportunities for growth, whether through new services, markets, or efficiency improvements.
Job Requirements
Qualifications:
- Proven experience in managing a team of workers, preferably within a company of 15 to 30 employees.
- Strong knowledge of bookkeeping, accounting principles, and financial management.
- Excellent organizational and multitasking skills.
- Ability to work independently and make decisions in the absence of the owner.
- Strong problem-solving skills and the ability to handle unexpected situations effectively.
- Excellent communication skills, both written and verbal.
- Willingness to jump in and assist with various tasks as needed.
- Experience in the home service industry is a plus.
Additional Skills:
- Proficiency in relevant software (e.g., QuickBooks, MS Office, project management tools).
- Knowledge of regulatory compliance related to employment and business operations.
- Ability to manage client relationships and ensure high levels of customer satisfaction.
- Strategic thinking with the ability to plan for both short-term and long-term business needs.