AP Clerk

The Accounts Payable Specialist is responsible for ensuring accurate and timely processing of vendor invoices, credit memos, and expense reports within a fast-paced manufacturing environment. This position requires strong attention to detail, organizational skills, and experience working in an ERP system such as Oracle NetSuite or a comparable platform. The role interacts regularly with internal departments and external vendors to ensure proper accounting procedures and vendor relationships are maintained.

Hours: 8a-5p

Duties and Responsibilities:

• Review, code, and enter vendor invoices into the ERP system for payment processing.
• Match purchase orders, receiving reports, and invoices to ensure accuracy (three-way match).
• Resolve discrepancies with vendors and internal purchasing or receiving departments.
• Prepare and process bi-weekly check runs, ACH payments, and wire transfers.
• Maintain accounts payable files, records, and documentation in accordance with company policy and accepted accounting practices.
• Reconcile vendor statements and respond to inquiries in a timely and professional manner.
• Monitor and track outstanding payables and ensure timely payment to avoid late fees.
• Assist with month-end close activities, including accruals and reporting.
• Assist with audits by providing necessary documentation and reports.
• Support continuous improvement in accounts payable processes and internal controls.
• Other duties as assigned by the Controller.

Education / Qualifications:

• Associate degree in Accounting, Finance, or a related field (Bachelor’s degree preferred). In lieu of a degree, a minimum of four (4) years of work experience (accounts payable experience preferred) will be considered.
• Minimum of 2 years of accounts payable experience, preferably in a manufacturing environment.
• Experience in using Oracle NetSuite or a comparable ERP system (SAP, Microsoft Dynamics, etc.) is required.
• Familiarity with three-way matching and purchase order-based invoice processing.
• Strong knowledge of accounting principles and accounts payable best practices.
• Proficient in Microsoft Excel and Outlook.
• Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills.
• High level of accuracy and attention to detail.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Physical / Mental Requirements:

• Ability to sit for extended periods of time (up to 8 hours per day).
• Manual dexterity to operate standard office equipment (e.g., keyboard, mouse, telephone, copier).
• Occasionally lift or carry files or boxes weighing up to 20 pounds.
• Ability to view computer screens for extended periods.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Capacity for critical thinking, problem-solving, and sound judgment.
• Ability to remain focused and attentive to details for extended periods.
• Must demonstrate a high level of integrity and professionalism.