AP/AR Specialist

Tulsa, OK

Posted: 07/09/2024 Job Category: Administrative & Customer Service Pay Rate: $20/hr

Job Description

We are currently looking to fill an AP/AR Specialist position with a company in Tulsa, OK in the job-site services industry.

The AR/AP Specialist will primarily focus on invoicing, making and collecting payments, and managing both customer and vendor accounts. This role is essential in ensuring financial accuracy and efficiency within the company. As a small business, this position will occasionally assist with processing customer orders during business hours. The ideal candidate must be proficient and experienced with QuickBooks, Excel, Sheets, and Google Workspace.
Hours: Monday-Friday 8a-5p
Pay: $20/hr
Benefits (after probationary period):
  • Health Care
  • Retirement/401K (beginning after 60 additional days)
  • PTO
  • Employee Gym On-Site
  • Self-Pay Dental and Vision
  • Office Snacks and Drinks
Job Duties and Responsibilities:
Accounts Receivable (AR):
  • Generate and send invoices to customers in a timely and accurate manner.
  • Respond to all customer inquiries via email.
  • Monitor customer accounts for non-payments, delayed payments, and other irregularities.
  • Follow up on outstanding invoices and ensure timely collection of payments.
  • Process customer payments and apply them to the appropriate accounts.
  • Maintain accurate records of all AR transactions.
  • Reconcile AR accounts to ensure that all payments are accounted for and properly posted.
Accounts Payable (AP):
  • Review and verify vendor invoices.
  • Respond to all vendor inquiries via email
  • Processing invoices for payment and ensure payments are made on time.
  • Track expenses and process expense reports.
  • Maintain vendor files and ensure all vendor information is up-to-date.
  • Reconcile AP accounts and resolve discrepancies.
Vendor Management:
  • Establish and maintain relationships with vendors.
  • Negotiate payment terms and manage vendor contracts.
  • Ensure all vendor pricing and data are accurate and up-to-date in the system.
  • Assist with vendor selection and onboarding processes.
  • Conduct periodic reviews of vendor performance.
Financial Reporting and Compliance:
  • Assist in the preparation of financial reports.
  • Ensure compliance with financial policies and procedures.
  • Assist with audits and other financial reviews as needed.
Other Responsibilities:
  • Occasionally assist with processing customer orders during business hours.
  • Ensure all customer data is accurate and up-to-date.
  • Coordinate with the operations team to ensure timely delivery of services.
  • Maintain accurate and organized financial records.
  • Assist with other administrative tasks as needed.
  • Provide support to the finance team and other departments as required.

Job Requirements

  • Proven experience (at least 4 years) in accounts receivable and accounts payable roles.
  • Proficiency with QuickBooks, Excel, Sheets, and Google Workspace.
  • Strong attention to detail and organizational skills.
  • Excellent communication skills, both written and verbal.
  • Ability to manage multiple tasks and prioritize effectively.
  • Strong customer service skills.
Preferred Education and Experience:
  • Associate's or Bachelor's degree in Accounting, Finance, or a related field.
  • Experience with vendor management.
  • Familiarity with cloud-based accounting applications.
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About Tulsa, OK

Join us in exploring exciting job opportunities in the vibrant area surrounding Tulsa, Oklahoma! Known for its rich cultural heritage, thriving arts scene, and endless outdoor adventures, Tulsa offers a perfect blend of work and play. With iconic landmarks like the BOK Center, Philbrook Museum of Art, and the Gathering Place, as well as unique cuisine ranging from barbecue to gourmet food trucks, this region truly has something for everyone. Cheer for the Tulsa Drillers baseball team at ONEOK Field, immerse yourself in a performance at the Tulsa Performing Arts Center, or enjoy a leisurely day at Woodward Park. Discover why Tulsa is not just a place to work but a place to grow and thrive in your career!